Job Opportunity: College Assistant for the Center for the Humanities
October 7, 2024
Hiring Immediately!
The Center for the Humanities at the CUNY Graduate Center is looking to fill this part-time position immediately, so we encourage people to apply ASAP.
GENERAL DUTIES
– Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
– There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as
needed.
– Maximum tenure for any employee in this hourly position is 1040 hours per year.
– Performs routine clerical work; may answer and attend to telephone calls; maintain records,
operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,
act as messenger, and perform related tasks as required.
– Types letters, memoranda, charts, and similar materials.
– Acts as cashier.
– Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
– Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
– Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
– Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
– May operate computers, computer software, and other electronic equipment in performing assigned tasks.
CONTRACT TITLE
College Assistant
FLSA
Non-exempt
CAMPUS SPECIFIC INFORMATION
The Center for the Humanities, CUNY is seeking a part-time College Assistant to assist and will report to the Director of the Center at The CUNY Graduate Center. The position serves as a resource of support for the Center and its affiliated programs on an evolving suite of financial software and payment processes implemented by the Graduate Center’s Business Office, Provost’s Office, Research Foundation, and Purchasing Department. The College Assistant updates institutional budgets via Excel; facilitates payments for various programmatic and operational expenses; and assists with the preparation of regular financial reports for administration and foundations. Working experience with financial is preferred, the ideal candidate will be someone who is a friendly and consistent communicator who feels comfortable providing various administrative support with patience and perseverance.
This part-time position is 20 hours a week. This is a union position that allows for a flexible schedule and comes with excellent health and dental benefits. Demonstrated experience in university or nonprofit finance administration is preferred.
The Center is a creative, energetic, and convivial workplace with a lot of programmatic activity. The Center staff encourages each other to bring their creative, activist, and scholarly networks and expertise to work. If you are interested in university administration and leadership, or cultural programming with a social justice thrust, this position will offer you a window into the workings of a thriving academic center.
RESPONSIBILITIES INCLUDE:
– Support manager through budgetary tracking, including expenses and payments, and communicating about funds activity with manager on a regular basis
– Support manager navigating various purchasing systems (CUNYbuy, RFCUNY, etc.)
– Liaise with GC Purchasing department, Business Office, Provost’s Office, and the Research Foundation; Liaise with Community Partners; Manage correspondence between Business Office, Center staff, and Center’s collaborators, contractors, and invited guests to send and process paperwork for payments
– Support manager with gathering, submitting, tracking, and archiving recurring payments for Slack, Mailchimp, Eventbrite, Monday.com, Dropbox, Sharepoint, etc.
– Basic familiarity with Adobe Acrobat and Excel
– Support manager to gather and submit timesheet submission for GC Foundation and RF staff
– Assist with the reviewing of RF P-CARD statements and timely payments
– Support personnel to help ensure that both tax-levy and non-tax-levy funds are appropriately budgeted for yearly and grant-based activities
– Help organize office operations, including food and supplies orders
– Work with the various initiatives associated with Center, including but not limited to: the NYC Climate Justice Hub, Women’s Studies Quarterly, Public Scholarship Practice Space, Distributaries, and Lost & Found to manage budgets and collate budgetary information.
Please submit (1) a brief cover letter indicating what skills you bring to the table; how you imagine contributing to the Center’s programs and mission through financial management; and why the Center sounds like a great environment to nurture your professional growth, along with (2) a resume highlighting relevant experience.
MINIMUM QUALIFICATIONS
– Must demonstrate sufficient skills to perform the duties of the assigned tasks.
OTHER QUALIFICATIONS
Preferred Qualifications:
-Attention to details is highly desirable
-General office administrative, as well as some knowledge of and interest in humanities are preferred
COMPENSATION
$21.97 per hour
BENEFITS
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
HOW TO APPLY:
Applicants must apply using the CUNY Graduate Center website here.
On the GC Website page, please click on “Apply for Job” which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a resume, cover letter and contact information for three (3) professional references (name, title, organization, phone number, and email). Please upload all documents in Word or PDF format. Please include in the subject line of your email: your last name, first name, followed by “Financials Administrator Position.”
CLOSING DATE
Open until filled
JOB SEARCH CATEGORY
CUNY Job Posting: Support Staff
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.